clockout. Support

Getting Started

Welcome to clockout.! Here's how to get up and running quickly:

Initial Setup

Launch clockout. from your iOS device
Add your first team members by tapping the "Add Employee" button
Set up roles for your team members (every employee is assigned a default "Employee" role)
Create your first job in the Jobs section
Start tracking time with the Clock In/Out feature

Key Features Overview

Time Tracking: Simple clock in/out system with automatic time calculations
Team Management: Add employees, assign roles, and manage your workforce
Job Management: Create jobs, assign workers, track materials and resources
Export Capabilities: Export timesheets and job data to CSV for payroll and accounting
Achievement System: Motivate your team with achievements and celebrations

Frequently Asked Questions

How do I add a new employee?

Navigate to the Team tab and tap the "Add Employee" button. Fill in the employee's name and other details. A default "Employee" role will be automatically assigned, which you can change later.

How do I export timesheet data?

Go to the Home tab and tap the "Export" button. You can export all time entries or filter by specific date ranges. The data will be saved as a CSV file to your device's ClockOut folder.

Can I customize employee roles?

Yes! Go to Settings → Role Management to create custom roles with specific colors, icons, and hierarchy levels. You can also set parent-child relationships between roles.

How do I assign workers to a job?

When creating or editing a job, scroll to the "Worker Assignments" section and tap "Add Worker". Select an employee, specify their role for this job, and enter estimated hours.

What happens to my data if I delete the app?

clockout. stores data locally on your device using Core Data. If you delete the app, all data will be lost unless you've exported it first. We recommend regular exports for backup purposes.

Can multiple users access the same data?

Currently, clockout. is designed for single-device use. Each installation maintains its own local database. For multi-user scenarios, you would need to export and share data manually.

Troubleshooting

App Crashes When Adding Employees

If you're experiencing crashes when adding or editing employees, this might be due to a missing Core Data attribute. Make sure your app is updated to the latest version.

Export Not Working

If exports aren't saving properly:

Check that the app has permission to access files
Ensure there's sufficient storage space on your device
Try exporting a smaller date range first

Clock In/Out Issues

If clock in/out isn't working correctly:

Make sure you've selected an employee first
Check that the employee isn't already clocked in
Verify the device's date and time settings are correct

Tips & Best Practices

Data Management

Export your data regularly for backup purposes
Use descriptive job names and client names for easier tracking
Add notes to time entries for better record keeping

Team Organization

Set up your role hierarchy to match your organization structure
Use role colors to quickly identify team members' positions
Regularly update employee information to keep records current

Job Tracking

Break down large projects into multiple jobs for better tracking
Update actual hours worked as jobs progress
Use the materials and resources sections to track all job costs

Privacy & Data Security

clockout. takes your privacy seriously:

All data is stored locally on your device
No data is sent to external servers
You have full control over your data exports
The app doesn't require internet connection to function